Event planning can be very stressful if you’re not organised. When it comes to event planning you and me both know you have to have a solid strategy, create contingency plans and execute / co-ordinate all the various parts perfectly. Otherwise, there is a good chance a something could go wrong.
This is where Walkie Talkies come into their element and could be a great asset for you are your team. It dramatically increases your teams ability to communicate effectively.
Why run about like a madman to tell Ross something when you could pick up the Walkie Talkie manning the entrance?
Seriously, the walkie talkie is an event planners best friend. Communciation is the last thing an event planner has to worry about and once you get over that logistical hurdle by using a walkie talkie, you will NEVER go back.
Why would you? A bad event could put your reputation on the line… Do not underestimate the power of these highly important communication gadgets.
Why would an event manager and their team need walkie talkies? Well here are a few reasons:
- To coordinate staff
- Logistics control
- Monitor the event
- On-site security
- Infrastructure management
- Fire evacuation marshalling
Two way radio is versatile, reliable, robust and hands down the biggest asset to an event team.
So you’ve made a fantastic decision to read this article because we’re going to show you the top 5 walkie talkies you can buy!
Theres a LOT of junk out their on the market, so don’t make a mistake and run the risk of a mishap in communication on the big night. Get a tried and tested set of walkie talkies.
Buying Guide for the Best Walkie Talkie for Event Planners
Every events different, simple ones, short ones, complex ones, large ones…. An event inside a conference centre wouldn’t be as complex as an outdoor concert.
The first major factor in buying Walkie Talkies for your events team has to be the cost. The larger the event, the more walkie talkies you need. We know it all adds up and fast.
However aside from price there are a few other very important factors that you have to consider. These are:
Location – This is most important factor you need to think about, if your event is indoors, your radio has to be able to penetrate walls. So you would need a UHF 2-way radio for this.
Outdoor events like festivals could probably cope with VHF radios providing they aren’t located in the city.
VHF radios are recommended in areas where there is a clear line of site or if the radio has to communicate over a long range.
If your event is outside but within the city you’re best choosing a UHF radio. Simply because the surrounding buildings can pose a problem because they’re made of steel. The steel is hard to penetrate and its something VHF radio’s wouldn’t be able to accomplish.
IF you’re looking for a happy in the middle radio that is good for both indoors and outdoor events, you’re best off looking into UHF two way radios. However if you’re looking to splash out a little, get a dual-band UHF/VHF unit.
How long is the event? –
Another exceptionally important factor, lets say you’re running an event that last for hours… you’re battery life of your radio has to be good in order to cover the time frame of the event. Otherwise you could run into communication problems.
Quick Tip: Keep extra batteries handy and multi-functional chargers so that you can make sure the walkie talkies aren’t out of charge for a few minutes.
Rent vs. Buy – If this is a one-off event, it makes more sense to rent rather than buying multiple walkie talkies that may never be needed again. So we recommend renting for a fraction of the cost if running events isn’t going to be a common occurrence.
Terrain – Outdoor events like camping, skiing, concerts etc, require the radios to be robust. They’ve got to be able to take a good dunt. You might have to opt for a waterproof, dustproof or heatproof radio depending on the environment the event is being held at.
Range – If its an outdoor event, you’re going to have to use a long-range walkie talkie. If its indoors, a radio that has a range of just a couple of miles will be sufficient.
If you’re concerned that the range required is larger than the range that is covered by your 2-way radios, we recommend installing repeaters.
A repeater is a communication device that transmits at a much higher wattage than your normal 2 way radio. This enhances the coverage and can double the range for your walkie talkies.
If you’re concerned about your budget, try rent the repeaters rather than buying them outright.
Emergency Features – As an event planner you know best that not everything goes to plan. You never know when an accident can strike.
The best radios for event planners has to be one that has an ‘Emergency Alert’ feature. So if disaster strikes, you only have to press a single button to signal theres an emergency.
This feature will send a distress message to all of the radios.
Accessories – You need to consider
Event planners must consider getting the wide range of accessories for two-way portable radios available.
For instance, if the event involves users of the device being tasked with other important jobs that involve using the hands, a headset/earpiece should be part of the package or it can be bought separately.
Top 5 Best Walkie Talkie For Event Planners: Review
1. Motorola CLP1040 On-Site Two-way Business Radio
Watt: Yes | Frequency band: UHF | Estimated battery life: 9 Hours | Coverage area: 100,000 square feet or up to 250,000 sq ft with repeater | Frequency range: UHF | Repeater capable: Yes
The Motorola CLP1040 is a fantastic option for any event planner. It’s got a sleek design combines comfort, durability and simplicity.
We love the fact the Motorola CLP1040 can fit in the palm of your hand but doesn’t lack any key features that are required.
The two-way radio only gives you the essential elements that are required, for example it gives you the choice of 90 UHF frequencies that are exclusive to businesses. The battery life is great too and will last around 12 hours of talk-time.
The large push-to-talk button in the middle of the device makes operating the CLP easy. When you get your hands on this device, you’ll realise it’s clearly a radio that has been designed with the user in mind.
This little unit has the potential to reach up to 100,000 square feet (10 floors) and if you add a repeater into the mix you’ll be able to extend this to 250,000 square feet (20 floors). Very powerful indeed.
In terms of durability, well, you’re not going to have an issue. I
When compared to other walkie talkies on the market, the CLP features a nice modern design too. The embedded antenna compliments the overall design.
So there were just too many pro’s available that we couldn’t not make this our number one choice.
2. Ansoko Long Range Two-Way Radio
The Ansoko Long Ranged Wakie Talkies are sold in a pack of four. This is the perfect package for small teams.
Each walkie talkie comes preprogrammed with 16 channels. Any Ansoko two-way radios can be used together providing they are in range and on the same channel.
This model has a max range of up to 3 miles providing the environment is right.
Not as small or as modern looking as the first model but it is significantly cheaper. These Ansoko walkie talkies also have quite a long battery life of up to 24 hours.
These walkie talkies have about 2 watts of transmit power, there capable of communicating at a range of up to 3 miles. They have a frequency range of around 400 – 470 MHz and have 155 privacy codes.
Some other notable features are the VOX function, which allows you to operate the radio hands-free. They also have a very long battery life of up to 24 hours.
The 2- Watt power programmable radio with a range of up to 3 miles and frequency range of between 400 – 470 MHz, features a 16-channel memory; 155 privacy codes; VOX function for hands-free operations; and a long battery life of up to 24 hours.
The ultra-portable radio is easy to use with a superior audio quality that is very clear and loud. With the built-in flashlight, it is effective for nighttime work and SOS operations.
Apart from the 4 two-way radios, the pack comes with antennas, Lithium ion battery packs, charging bases, belt clips, hand straps, and earpieces for each unit.
3. Greaval GV-8S Two-Way Radio
The Greaval GV-8S is a splash-proof, 16-channel, hand-held 2-way radio event planners love for its exceptional service delivery.
Weighing only 5.6 lbs, it is easy to use and carry along. It features the most essential functions you would need to communicate effectively with your team.
Some of these features include the up to 3 miles range in open field, crystal clear and loud audio, 16 preset memory channels, and a 1500 mAh battery that delivers up to 12 hours of continuous talk time on a full charge.
You would also have the benefit of the privacy codes to secure your communication and the VOX function so your hands are free to take care of other tasks.
This is a complete communication package that comes with 10 units of the walkie talkie and all the important accessories to aid in coordinating any event.
4. Motorola Professional CLS1410 Two-Way Radio
The CLS1410 is a part of the CLS series of 2-way radios from Motorola marketed as a communication solution for business. They are famous for delivering remarkable quality, ease of use and flexible.
Like in most the models in the CLS series, users of the 1410 have the choice of 4 channels and a further 56 business-exclusive frequencies for privacy.
It comes with the VibraCall function that allows you to receive alerts discreetly it in noisy surroundings that is common to event planning situations.
The other features that make this an awesome communication device for event planning include a long-lasting battery, advanced voice activation, keypad lock, convenient charging and call tones.
5. Greaval USB Rechargable Walkie Talkies 6 Pack Long Range Two-Way Radio
The Greaval walkie talkies are a safe purchase. They aren’t too expensive, very small, have a great battery life and can be used with an earpiece.
IF you’re after a walkie talkie that can be tucked away in your pockets, this is the one for you.
They are tiny, which is great! This makes the buttons easy to hit by mistake though. There isn’t any cool features with these radios, they do exactly what you need them for and thats it.
The range is surprisingly good for the size of the device too.
Get yours on Amazon today using the link below:
This is Why Your team NEEDS Walkie Talkies for Event Planning
When it comes to planning and executing the perfect event a good set of two way radios are indispensable to an event planning team.
As the different members of the team are running around the venue making the necessary preparations it can be hard to make contact as swiftly as you need. With the right radio equipment everyone can have instant communication with very little effort.
The florists, caterers, security, cleaners, building manager and event coordinator are now only a button away from being contacted. The ability to quickly pass on necessary information is vital to the smooth running of a commercial event.
Lets say you run an event at nightclub, the ability to contact security to alert them to a concern is vital to everyone’s health and safety.
To pull off a successful event you have to ensure you’ve hired the right competent people. But your employees need direction, it doesn’t matter how skilled they are, for a team to work properly you need good communication.
And that’s the most important variable when it comes to coordinating any event. Trust us, how you communicate when organising an event could literally be the difference between success or failure.
Now as an event planner, your reputation is one of the most important things for your career. So failure isn’t an option, right? Of course it isn’t.
That’s why you need to seriously consider your communication processes and equipment. It will make your team much more efficient.
The portable 2 way radios you’ve seen in this review are the EXACT walkie talkies you need to have successful communication with your team during your events.
If you still haven’t found the best walkie talkie I would recommend checking out our dedicated page.